
Staff: Who does what?
Do you need help from the School of Physics staff?
Chair's Office: Nicole Thompson – Administrative Manager II
- Coordinates business operations for the School
- Coordinates faculty and staff hiring
- Processes visas
Chair’s Office: Cotina Anderson – Assistant to the Chair
- Provides primary administrative support to and for the Chair of the School
- Coordinates faculty searches
- Coordinates the faculty reappointment, promotion, tenure, and periodic review processes
- Website Coordinator for the School
Front Office: Vacant – Administrative Professional II
- Provides front office support services
- Sorts/distributes/handles mail, shipping, receiving; orders supplies; arranges catering
- Greets/assists/refers office visitors/phone calls or faculty, staff, researchers, students
- Reservations for Physics rooms
Academic Office: Stephanie Niebuhr - Academic Program Manager
- Provides graduates/ undergraduates with information regarding academic records, processes, policies.
- Supports School of Physics student groups - SPS, SWiP and GAP
- Graduate admissions and recruiting
- Provides various academic activities for the Physics Academic Office
Computing/IT: John Wallom – IT Support Professional Manager
- Oversees and is responsible for the School of Physics' IT operations
- Establishes IT related objectives and work plans for the maintenance/development of IT infrastructure
- Defines and delegates assignments to unit IT staff
- Develops and maintains unit IT policies and procedures consistent with Institute policy
- Manages/coordinates purchasing of IT equipment
Computing/IT: Nguyen Nguyen – IT Support Professional Senior
- Maintains and develops the School of Physics IT infrastructure
- Provides server, workstation, laptop and peripherals support
- Oversees the management/monitoring of desktops/workstations through enterprise management tools
- Provides end user support
Computing/IT: Vacant – IT Support Professional II
- Installs, maintains, and upgrades workstation and peripheral hardware and software.
- Provides end user support and assistance in the resolution of complex problems
Facilities: Keith Garner – Facilities Manager II
- Oversees all building maintenance functions
- Maintains/provides access to the Howey building; arranges/assigns office space
- Orders building repairs; oversees building renovation and construction projects
- Coordinates annual equipment inventory and maintains property records
Finance Office: Vicki Speights – Financial Manager
- Monitor all financial records for school business
- Review state, sponsored & GT Foundation projects
- Prepare monthly budget amendments
- Assist with research proposal submissions
- Oversee Purchasing, PCard and Invoice payments
- Issue sub agreements & post award spending
- Other duties as assigned
Finance Office: – Financial Administrator III
- Undergrad & Graduate Hiring
- Maintain COS Finance database & time entry system
- Reconciliation & project management for sponsored, state and GT Foundation projects
- Assist Users with questions on BuzzMart Procurement, Travel & Expense and COS Finance systems
- Liaison to other campus units, Business Services, Payroll, Grants & Contracts, Sponsored Programs
Finance Office: – Financial Administrator II
- Process bi-weekly time documents
- Process/Distribute reimbursements (travel, entertainment & materials/supplies)
- Assist new users with Techworks and CosFinance
- P-Card Statement verification & charge reallocation
- Post Transactions to Internal Ledgers
- Cost Transfers
Electronics Shop: Scott Centers – Electronics Specialist
- Designs, constructs, fabricates custom prototype electronics for faculty research labs
- Maintains and manages inventory of parts and supplies, data, records and reports
- Provides quality assurance, evaluation functions, troubleshooting, repairing/calibration of electronic equipment
- Provides technical advice and assistance to end-users
Faculty Support: Vacant – Administrative Professional III
- Provides administrative services within the School
- Coordinates travel reimbursements for all visitors (colloquium, seminars, workshops, presentations)
- Provides Buzzmart and Pcard purchasing for faculty
Faculty Support: Shaun Ashley – Faculty Support Coordinator
- Coordinates all colloquia, seminars, workshops, special events
- Processes initial travel arrangements/reservations/budgets for visitors and speakers
- Assists with special projects assigned by faculty
Grant Administration: Katrine Pate – Grants Administrator
- Assists all faculty with preparation/submittal of research proposals/grant requests from solicitation to award;
- assists with grant renewals and no-cost extension requests (provides funding information; acts as liaison with
- OSP/other universities; assists in developing budgets; reviews requests for completeness; monitors)
- Sets up new sponsored projects and adds incremental funding in CoS
- Assists PIs with GT deliverables documentation systems