Chair's Office: Nicole Thompson – Administrative Manager II

• Coordinates business operations for the School
• Coordinates faculty and staff hiring
• Processes visas

Chair’s Office: Cotina Anderson – Assistant to the Chair

• Provides primary administrative support to and for the Chair of the School
• Coordinates faculty searches
• Coordinates the faculty reappointment, promotion, tenure, and periodic review processes
• Website Coordinator for the School 

Front Office: Vacant – Administrative Professional II

• Provides front office support services
• Sorts/distributes/handles mail, shipping, receiving; orders supplies; arranges catering
• Greets/assists/refers office visitors/phone calls or faculty, staff, researchers, students
• Reservations for Physics rooms 

Academic Office: Stephanie Niebuhr - Academic Program Manager

• Provides graduates/ undergraduates with information regarding academic records, processes, policies.
• Supports School of Physics student groups - SPS, SWiP and GAP
• Graduate admissions and recruiting 
• Provides various academic activities for the Physics Academic Office 

Computing/IT: John Wallom – IT Support Professional Manager

• Oversees and is responsible for the School of Physics' IT operations
• Establishes IT related objectives and work plans for the maintenance/development of IT infrastructure
• Defines and delegates assignments to unit IT staff
• Develops and maintains unit IT policies and procedures consistent with Institute policy
• Manages/coordinates purchasing of IT equipment 

Computing/IT: Nguyen Nguyen – IT Support Professional Senior

• Maintains and develops the School of Physics IT infrastructure
• Provides server, workstation, laptop and peripherals support
• Oversees the management/monitoring of desktops/workstations through enterprise management tools
• Provides end user support 

Computing/IT: Vacant – IT Support Professional II

• Installs, maintains, and upgrades workstation and peripheral hardware and software.
• Provides end user support and assistance in the resolution of complex problems 

Facilities: Keith Garner – Facilities Manager II

• Oversees all building maintenance functions
• Maintains/provides access to the Howey building; arranges/assigns office space
• Orders building repairs; oversees building renovation and construction projects
• Coordinates annual equipment inventory and maintains property records 

Finance Office:    Vicki Speights – Financial Manager

• Monitor all financial records for school business
• Review state, sponsored & GT Foundation projects 
• Prepare monthly budget amendments
• Assist with research proposal submissions
• Oversee Purchasing, PCard and Invoice payments
• Issue sub agreements & post award spending
• Other duties as assigned

Finance Office:  – Financial Administrator III

• Undergrad & Graduate Hiring
• Maintain COS Finance database & time entry system
• Reconciliation & project management for sponsored, state and GT Foundation projects
• Assist Users with questions on BuzzMart Procurement, Travel & Expense and COS Finance systems
• Liaison to other campus units, Business Services, Payroll, Grants & Contracts, Sponsored Programs

Finance Office:  – Financial Administrator II

• Process bi-weekly time documents
• Process/Distribute reimbursements (travel, entertainment & materials/supplies)
• Assist new users with Techworks and CosFinance
• P-Card Statement verification & charge reallocation
• Post Transactions to Internal Ledgers
• Cost Transfers  

Electronics Shop: Scott Centers – Electronics Specialist 

• Designs, constructs, fabricates custom prototype electronics for faculty research labs
• Maintains and manages inventory of parts and supplies, data, records and reports
• Provides quality assurance, evaluation functions, troubleshooting, repairing/calibration of electronic equipment
• Provides technical advice and assistance to end-users  

Faculty Support: Vacant – Administrative Professional III 

• Provides administrative services within the School
• Coordinates travel reimbursements for all visitors (colloquium, seminars, workshops, presentations)
• Provides Buzzmart and Pcard purchasing for faculty  

Faculty Support: Shaun Ashley – Faculty Support Coordinator 

• Coordinates all colloquia, seminars, workshops, special events
• Processes initial travel arrangements/reservations/budgets for visitors and speakers
• Assists with special projects assigned by faculty 

Grant Administration: Katrine Pate – Grants Administrator 

• Assists all faculty with preparation/submittal of research proposals/grant requests from solicitation to award;
• assists with grant renewals and no-cost extension requests (provides funding information; acts as liaison with
• OSP/other universities; assists in developing budgets; reviews requests for completeness; monitors)
• Sets up new sponsored projects and adds incremental funding in CoS
• Assists PIs with GT deliverables documentation systems