Staff: Who does what?

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Chair's Office: Nicole Thompson – Administrative Manager II

  • Coordinates business operations for the School
  • Coordinates faculty and staff hiring
  • Processes visas

Chair’s Office: Dione Morton – Assistant to the Chair

  • Provides primary administrative support to and for the Chair of the School
  • Coordinates faculty searches
  • Coordinates the faculty reappointment, promotion, tenure, and periodic review processes
  • Website Coordinator for the School 

Front Office: Shaun Ashley – Administrative Professional II

  • Provides front office support services
  • Sorts/distributes/handles mail, shipping, receiving; orders supplies; arranges catering
  • Greets/assists/refers office visitors/phone calls or faculty, staff, researchers, students
  • Reservations for Physics rooms 

Academic Office: Kevin Carter – Academic Assistant II

  • Provides graduates/ undergraduates with information regarding academic records, processes, policies.
  • Updates and maintains student records and files.
  • Provides various academic/administrative/customer service activities for the Physics Academic Office 

Computing/IT: John Wallom – IT Support Professional Manager

  • Oversees and is responsible for the School of Physics' IT operations
  • Establishes IT related objectives and work plans for the maintenance/development of IT infrastructure
  • Defines and delegates assignments to unit IT staff
  • Develops and maintains unit IT policies and procedures consistent with Institute policy
  • Manages/coordinates purchasing of IT equipment 

Computing/IT: Vacant – IT Support Professional Senior

  • Maintains and develops the School of Physics IT infrastructure
  • Provides server, workstation, laptop and peripherals support
  • Oversees the management/monitoring of desktops/workstations through enterprise management tools
  • Provides end user support 

Computing/IT: Nguyen Nguyen – IT Support Professional II

  • Installs, maintains, and upgrades workstation and peripheral hardware and software.
  • Provides end user support and assistance in the resolution of complex problems 

Facilities: Keith Garner – Facilities Manager II

  • Oversees all building maintenance functions
  • Maintains/provides access to the Howey building; arranges/assigns office space
  • Orders building repairs; oversees building renovation and construction projects
  • Coordinates annual equipment inventory and maintains property records 

Finance Office:    Darryl Warsham – Financial Manager II

  • Monitor all financial records for school business
  • Review state, sponsored & GT Foundation projects 
  • Prepare monthly budget amendments
  • Assist with research proposal submissions
  • Oversee Purchasing, PCard and Invoice payments
  • Issue sub agreements & post award spending
  • Other duties as assigned

Finance Office: Vicki Speights – Financial Administrator III

  • Undergrad & Graduate Hiring
  • Maintain COS Finance database & time entry system
  • Reconciliation & project management for sponsored, state and GT Foundation projects
  • Assist Users with questions on BuzzMart Procurement, Travel & Expense and COS Finance systems
  • Liaison to other campus units, Business Services, Payroll, Grants & Contracts, Sponsored Programs

Finance Office: Mary Helen Hayes – Financial Administrator II

  • Process bi-weekly time documents
  • Process/Distribute reimbursements (travel, entertainment & materials/supplies)
  • Assist new users with Techworks and CosFinance
  • P-Card Statement verification & charge reallocation
  • Post Transactions to Internal Ledgers
  • Cost Transfers  

Electronics Shop: Scott Centers – Electronics Specialist 

  • Designs, constructs, fabricates custom prototype electronics for faculty research labs
  • Maintains and manages inventory of parts and supplies, data, records and reports
  • Provides quality assurance, evaluation functions, troubleshooting, repairing/calibration of electronic equipment
  • Provides technical advice and assistance to end-users  

Faculty Support: Vacant – Administrative Professional III 

  • Provides administrative services within the School
  • Coordinates travel reimbursements for all visitors (colloquium, seminars, workshops, presentations)
  • Provides Buzzmart and Pcard purchasing for faculty  

Faculty Support: Alison Morain – Faculty Support Coordinator 

  • Coordinates all colloquia, seminars, workshops, special events
  • Processes initial travel arrangements/reservations/budgets for visitors and speakers
  • Assists with special projects assigned by faculty 

Grant Administration: Katrine Pate – Grants Administrator 

  • Assists all faculty with preparation/submittal of research proposals/grant requests from solicitation to award;
  • assists with grant renewals and no-cost extension requests (provides funding information; acts as liaison with
  • OSP/other universities; assists in developing budgets; reviews requests for completeness; monitors)
  • Sets up new sponsored projects and adds incremental funding in CoS
  • Assists PIs with GT deliverables documentation systems